Taylors
Dental Practice Privacy Notice
The
practice aims to meet the requirements of the Data Protection Act
2018, the General Data Protection Regulation (GDPR], the guidelines
on the Information Commissioner’s website as well as our
professional guidelines and requirements.
The
data controller is Nicholas Taylor,
the Information Governance Lead is
Nicholas Taylor who is also
the Data Protection Officer
This
Privacy Notice is available on the practice website at
www.taylordentist.co.uk/privacynotice
and also at reception or by calling 01162553312
You
will be asked to provide personal information when joining the
practice. The
purpose of processing
your
personal data is to provide you with optimum dental health care and
prevention.
The
categories and
examples of
data we process are:
-
Personal
data for the provision of dental health care
-
Personal
data for the purposes of providing
treatment plans, recall appointments, reminders or
estimates
-
Personal
data such as details of family members for the provision of health
care to children or for emergency contact details
-
Personal
data for the purposes of employed and self-employed team members
employment and engagement respectively
-
Special
category data including health records for the purposes of the
delivery of health care and meeting our legal obligations
-
Special
category data including health records
-
Special
category data to meet the requirements of the Equality Act 2010
-
Special
category data details of criminal record checks for employees and
contracted team members
We
minimise the data that we keep, and do not keep it for longer than
necessary.
We
never pass your personal details to a third party unless we have a
contract for them to process data on our behalf and will otherwise
keep it confidential. If we intend to refer a patient to another
practitioner or to secondary care such as a hospital we will gain the
individual’s permission before
the referral is made and the personal data is shared. Your
data will be shared with the NHS in England,
Scotland
and Wales or the HSC in Northern Ireland if you are having NHS or HSC
treatment.
For
full details or where your data is stored, please ask to see
Information Governance Procedures
(M
217C).
We
have established the following lawful bases for processing your data:
Our
lawful bases for processing personal data:
-
The
legitimate interests of the dental practice
-
Processing
is necessary for the performance of a contract with the data subject
or to take steps to enter into a contract
-
Consent
of the data subject
-
To
comply with our legal obligations
Our
lawful bases for processing special category data:
-
Processing
is necessary for health care purposes
-
Processing
necessary for identifying or keeping under review the existence or
absence of equality of opportunity or treatment between groups of
people with the view to enabling such equality to be promoted or
maintained
-
We
obtain consent of the data subject to process criminal record checks
The
reasons we process the data include:
-
To
maintain your contemporaneous clinical records
-
To
provide you with dental treatment, prevention and oral health advice
-
To
manage your NHS or HSC dental care treatment
-
To
send your personal data to the General Dental Council or other
authority as required by law
-
To
communicate with you as and when required including appointment
reminders, treatment plans, estimates and other communications about
your treatment or the practice
-
To
communicate with your next of kin in an emergency
-
If
a parent or carer to communicate with you about the person you
parent or care for
-
To
refer you to other dentists or doctors and health professionals as
required
-
To
obtain criminal record disclosures for team members
-
For
debt recovery
-
To
continually improve the care and service you receive from us
The
personal data we process includes:
Your
name, address, gender, date of birth, NHS number, medical history,
dental history, family medical history, family contact details,
marital status financial details for processing payment, your
doctor’s details and details of treatment at the practice. We
may process more
sensitive special category data including ethnicity, race, religion,
or sexual orientation so that we can meet our obligations under the
Equality Act 2010, or for example to modify treatment to suit your
religion and to meet NHS or HSC obligations.
The
retention period for special data in patient records is a minimum of
10 years and may be longer for complex records or
to meet our legal requirements. The retention period for staff
records is 6 years. The retention periods for other personal data is
2 years after it was last processed. Details of retention periods are
available in the Record Retention (M 215) procedure available from
the practice.
We
obtain your personal details when you enquire about our care and
service, when you join the practice, when you complete a
registration or medical history form and when another practitioner
refers you for treatment at our practice. Occasionally patients are
referred to us from other official sources such as NHS clinics or
hospitals.
You
have the following personal data rights:
-
The
right to be informed about the collection and use of your personal
data
-
The
right of access – to have a free copy of your data that we have
-
The
right to rectification - to correct the data we have if it is
inaccurate or incomplete
-
The
right to deletion of your personal data (clinical records must be
retained for a certain time period)
-
The
right to restrict processing of your personal data
-
The
right to data portability – to have your data transferred to
someone else
-
The
right to
object
to the processing of your personal data.
-
Rights
in relation to automated decision making and profiling
Further
details of these rights can be seen in our Information Governance
Procedures (M 217C) or at the Information
Commissioner’s website.
Here are some practical examples of your rights:
-
If
you are not
a patient of the practice you have the right to withdraw consent for
processing personal data, to have a free copy of it within one
month, to correct errors in it or to ask us to delete it. You can
also withdraw consent from communication methods such as telephone,
email or text.
We
have carried out a Privacy Impact Assessment (M 217Q) and you can
request a copy from the details below. The details of how we ensure
security of personal data is in our Security Risk Assessment (M 217M)
and Information Governance Procedures (M 217C).
Comments,
suggestions and complaints
Please
contact the
IG
Lead at
the
practice for a comment, suggestion or a complaint about your data
processing at
[email protected],
or 01162553312 or
by writing to or visiting the practice at 101 Aylestone Road
Leicester LE2 7LN. We take complaints very seriously.
If
you are unhappy with our response or
if you need any advice you should contact the Information
Commissioner’s Office (ICO). Their telephone number is 0303 123
1113, you can also chat
online with an advisor.
The ICO can investigate your claim and take action against anyone
who’s misused personal data. You can also visit their website for
information on how
to make a data protection complaint.
Related
practice procedures
You
can also use these contact details to request copies of the following
practice policies or procedures:
-
Data
Protection and Information Security Policy (M 233-DPT), Consent
Policy (M 233-CNS)
-
Privacy
Impact Assessment (M 217S), Information Governance Procedures (M
217C), Record
Retention
(M 215)
If
you have an enquiry or a request please contact the Information
Governance Lead
Nicholas
Taylor
Taylors
Dental Practice
101
Aylestone Road
Leicester
LE2 7LN
Phone:
01162553312
Taylors
Dental Practice Privacy Notice for Children
The
practice keeps records of your name, address, date of birth and
details of any health problems as well as details of your dental
treatment and details about your family. We keep this information so
that we can provide you with the best dental care. Your personal
information is kept very confidentially and securely.
We
only use your personal information so we can give you the best dental
care and for sending reminders to you.
We
only pass your personal information to another dentist, doctor or
hospital if you have a problem that needs their special skills and
you need to go and see them. We will not give your information to
anyone else unless the law allows us to or we have to provide it for
legal reasons.
If
you leave the practice, we will stop using your information, but will
keep it confidentially and securely until you are 25 years old, when
we will review if and when we can delete it. You can always ask for a
copy of the information we hold for you, we can transfer it to
another dentist or doctor at your request and you can ask us to stop
using your personal information to send letters or contact you in
other ways if you are no longer a patient at the practice.
When
you reach 18 years of age the Privacy Notice about how we process
your personal information will change to the adult version. This can
be found on our website.
If
you would like a copy of the information we hold about you or if you
have any other enquiries it about such as to change an error in your
information or to provide a copy of your information to somebody else
please contact:
Nicholas
Taylor
Taylors
Dental Practice
101
Aylestone Road
Phone:
01162553312 | 
